Information

Dear Graduates and Graduates of the Class of 2021

This email is to inform you that all services provided by the Center for Science Information, with the exception of Gmail, will be unavailable as of the due date. The date of suspension and a confirmation at the end of the letter. Please be sure to read it.

"Contents"
Annual system-related updates are scheduled for the following dates.

• Graduate Students : Tuesday, March 22, 2022, starting in the morning
• Undergraduate Students : Friday, March 25, 2021, starting in the morning

As a result of this annual renewal, the Center for Science Information accounts will be suspended, and the services provided by the Center for Science Information will no longer be available to graduates of the class of 2021. (except Gmail).

The main services that will no longer be available are as follows.

• Services that use campus passwords
  • Login to computers in each PC classroom
  • Access to MyVolume and download servers
  • Login to web services such as Scomb, S*gsot, AMI, etc.
  • VPN services such as GlobalProtect
  • Sophos
  • Login to various remote servers
  • Viewing class videos (Mediasite) etc.
• Services using student ID cards
  • Unlocking of electric locks on each campus (including Ninjalock and Akerun)
  • Use of certificate-issuing machines
  • Use of multifunctional machines and copy machines that can be used by holding up student ID cards etc.
• Cloud Services
  • Use of Adobe software
  • Zoom
  • All Microsoft365 services (Office365Proplus, teams, Stream, etc.)
  • Google Workspace for Education excluding Gmail (Drive will stop at the end of June) etc.

"Please be sure to confirm"

＊The same applies to undergraduate students who plan to enter graduate school.

• My Volume
  Dates stored in My Volume will be deleted after account suspension. Please back up all necessary data by the day before your annual renewal.　Access to and extraction of data, etc. will not be allowed after account suspension.
• Softwere
  Please make sure to uninstall any software you are using.
• Google Workspace for Education
  Dates stored in My Volume will be deleted after account suspension. Please back up all necessary data by the day before your annual renewal.　Access to and extraction of data, etc. will not be allowed after account suspension.
• Google Workspace for Education
  After July 2022, due to a change in Google's storage policy, we will place a capacity limit on storage usage (including files shared between Drive, Gmail, and Photos). As a result, the only Google services available after graduation will be Gmail (Drive will be available until the end of June 2022). In light of this, please back up your data to your personal account and delete unnecessary files from Drive, Gmail, and Photos. If you wish to continue using Gmail, we also recommend that you set up an email address and phone number to reset your account.
• Users registered on personal computers
  If you are using a SIC's Micorosoft account (xxxxxx@sic.shibaura-it.ac.jp) to log in to your personal computer, this your account will be suspended and you will no longer be able to log in. Also, if you only have a SIC's Microsoft account, you will have no way to log into your PC and will be forced to initialize it. Please be sure to change your account or add an account.
  
  

【Contact information】
Center for Science Information
mail: goiken@sic.shibaura-it.ac.jp

Related article：Stop service

On Thursday 1/20, from 11:40 to 11:50, WiFi connection failure have occurred in Omiya campus because of a problem of the authentication server.

Now, it works normally.

We are recruiting student staff for the SIC in 2022.

See below for details.

　Work in the office：Application Guidelines [PDF]

　Work in the training room：Application Guidelines [PDF]

PC classrooms, I/O rooms, and counters will be closed during the winter break.
During this time, we will not be able to respond to e-mail inquiries.

For the schedule during the winter break, please check the notice on the room opening calendar date.

All students, faculty and staff

Information from Information Network Service Section.

Currently, Zoom cloud recording usage has reached 90%.
If the usage increases at this pace, it may reach 100% in about two weeks.
When it reaches 100%, it will not be possible to record in the cloud, so we will decuttering old data.
If you need to save the old data, please download it.

Scheduled decluttering date: 2022/1/11 (Tue)
Decluttering target: Recorded data before 2021/11/1

Contact: (Students) oshiete@sic.shibaura-it.ac.jp
(Faculty and Staff) goiken@sic.shibaura-it.ac.jp

Dear Students and Faculty Members

This is a notice from the Center for Science Information.

Subject: Partial discontinuation of remote connection servers

We are currently providing three types of servers for remote access: Linux, Solaris, and Windows.
We will discontinue the Solaris and Windows servers due to the decreasing needs.
Linux servers will continue to be provided with updated OS and software environment.

If you wish to use the Solaris environment, you can do so by installing OpenIndiana Hipster or other distributions in a virtual environment such as VirtualBox.

openindiana:
https://www.openindiana.org/

Thank you for your understanding and cooperation

Scheduled retirement date: End of March 2022

For inquiries, please contact
Students: oshiete@sic.shibaura-it.ac.jp
Faculty: goiken@sic.shibaura-it.ac.jp

Teachers using class recording

Information system section.

Mediasite has been used as a lesson recording and distribution system since April 2017.
Currently, recording by Zoom and distribution by Microsoft Stream are the mainstream.
From this year, we will say, "In principle, Mediasite will not be used in class."

From the above, it has been decided that Mediasite will be abolished at the end of 2021.
After the service is discontinued, you will not be able to access the recorded data stored in Mediasite.

It is necessary to download the recorded data sequentially in consideration of the load on the server, etc.
Please make a reservation in advance to download the video.
We would like to carry out this at the Information Systems Division.

The schedule for abolition is as follows.

From December 14, 2021 to December 31, 2021 ⇒ Accepting video download reservations
From January 2022 ⇒ Recording acceptance is over (contact the teacher who has already recorded the lesson individually)
Video download started and handed over to each teacher as soon as it was completed
March 31, 2022 ⇒ Mediasite server abolished

For reservations, please contact the following e-mail address
I would appreciate it if you could request it.

goiken@sic.shibaura-it.ac.jp

In addition, this case
It has nothing to do with the lesson videos recorded on Zoom or delivered on Stream.

Thank you for your cooperation.

Inquiries: Information Systems Division (goiken@sic.shibaura-it.ac.jp)

Dear Faculty and Students

Due to the aging of the server for publishing personal home pages, we will discontinue the home page service provided by the URL "http://www.sic.shibaura-it.ac.jp/~userID" on the following schedule.

Date of discontinuation: March 31, 2022

As a replacement service, we will launch the "Google Site" service.
For instructions on how to use the site, please refer to the following URL

　https://web.sic.shibaura-it.ac.jp/google_site

For those of you who are using the current URL (www.sic.shibaura-it.ac.jp/~userID), please migrate to Google Site or other web services because you will not be able to access the site after the server is discontinued.
If you are a faculty member who is currently using this service to publish your laboratory's homepage, etc., and have set up a DNS alias (CNAME), you can set up the same alias on your new Google Site.

We apologize for the inconvenience, and appreciate your understanding and cooperation.

Contact: 
Faculty goiken@sic.shibaura-it.ac.jp
Students oshiete@sic.shibaura-it.ac.jp

About Microsoft Stream Trouble

Dear Students, Faculty and Staff

This is an announcement from the Information Network System Division.

Subject: Trouble with Microsoft Stream

Since yesterday, there has been a problem with Microsoft Stream.
We are currently investigating the issue, and would like to inform you of the current situation.

Status of the problem:
There is a problem that students are unable to view the video uploaded to Microsoft Stream even after setting the access permissions to allow only those who are enrolled in the class to view the video.
However, this setting is not reflected and students cannot view the videos.

Status of investigation:
We have created a class group as a class template in Microsoft Teams.
The above issue has been occurring since this week when a group with the visibility: HiddenMembers parameter is set to a group created using this class template and set as a Microsoft Stream permissions group.
We are currently inquiring with Microsoft about whether or not the specification has changed and whether or not there is a problem.

What to do for the time being:
If the content of the class video does not contain copyright, you can check the "Allow everyone in the company to view this video" checkbox in the access permission settings, and all students will be able to view it.

We apologize for any inconvenience this may cause.
We will post an announcement on the Center for Science Information website as soon as the situation progresses.

On Thursday, November 26, from around 15:00, there was a problem with recording in the Zoom cloud (Japan).
At around 17:00 on the same day, as an emergency measure, the location of the cloud recording data was changed from Japan to the U.S., and recording became possible.

At around 19:00 on the same day, we received a call that the problem had been restored, so we changed the storage location of the recording data to the server in Japan.

We apologize for any inconvenience this may cause to users.

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