Information

We are recruiting student staff for the SIC in 2022.

See below for details.

　Work in the office：Application Guidelines [PDF]

　Work in the training room：Application Guidelines [PDF]

PC classrooms, I/O rooms, and counters will be closed during the winter break.
During this time, we will not be able to respond to e-mail inquiries.

For the schedule during the winter break, please check the notice on the room opening calendar date.

All students, faculty and staff

Information from Information Network Service Section.

Currently, Zoom cloud recording usage has reached 90%.
If the usage increases at this pace, it may reach 100% in about two weeks.
When it reaches 100%, it will not be possible to record in the cloud, so we will decuttering old data.
If you need to save the old data, please download it.

Scheduled decluttering date: 2022/1/11 (Tue)
Decluttering target: Recorded data before 2021/11/1

Contact: (Students) oshiete@sic.shibaura-it.ac.jp
(Faculty and Staff) goiken@sic.shibaura-it.ac.jp

Dear Students and Faculty Members

This is a notice from the Center for Science Information.

Subject: Partial discontinuation of remote connection servers

We are currently providing three types of servers for remote access: Linux, Solaris, and Windows.
We will discontinue the Solaris and Windows servers due to the decreasing needs.
Linux servers will continue to be provided with updated OS and software environment.

If you wish to use the Solaris environment, you can do so by installing OpenIndiana Hipster or other distributions in a virtual environment such as VirtualBox.

openindiana:
https://www.openindiana.org/

Thank you for your understanding and cooperation

Scheduled retirement date: End of March 2022

For inquiries, please contact
Students: oshiete@sic.shibaura-it.ac.jp
Faculty: goiken@sic.shibaura-it.ac.jp

Teachers using class recording

Information system section.

Mediasite has been used as a lesson recording and distribution system since April 2017.
Currently, recording by Zoom and distribution by Microsoft Stream are the mainstream.
From this year, we will say, "In principle, Mediasite will not be used in class."

From the above, it has been decided that Mediasite will be abolished at the end of 2021.
After the service is discontinued, you will not be able to access the recorded data stored in Mediasite.

It is necessary to download the recorded data sequentially in consideration of the load on the server, etc.
Please make a reservation in advance to download the video.
We would like to carry out this at the Information Systems Division.

The schedule for abolition is as follows.

From December 14, 2021 to December 31, 2021 ⇒ Accepting video download reservations
From January 2022 ⇒ Recording acceptance is over (contact the teacher who has already recorded the lesson individually)
Video download started and handed over to each teacher as soon as it was completed
March 31, 2022 ⇒ Mediasite server abolished

For reservations, please contact the following e-mail address
I would appreciate it if you could request it.

goiken@sic.shibaura-it.ac.jp

In addition, this case
It has nothing to do with the lesson videos recorded on Zoom or delivered on Stream.

Thank you for your cooperation.

Inquiries: Information Systems Division (goiken@sic.shibaura-it.ac.jp)

Dear Faculty and Students

Due to the aging of the server for publishing personal home pages, we will discontinue the home page service provided by the URL "http://www.sic.shibaura-it.ac.jp/~userID" on the following schedule.

Date of discontinuation: March 31, 2022

As a replacement service, we will launch the "Google Site" service.
For instructions on how to use the site, please refer to the following URL

　https://web.sic.shibaura-it.ac.jp/google_site

For those of you who are using the current URL (www.sic.shibaura-it.ac.jp/~userID), please migrate to Google Site or other web services because you will not be able to access the site after the server is discontinued.
If you are a faculty member who is currently using this service to publish your laboratory's homepage, etc., and have set up a DNS alias (CNAME), you can set up the same alias on your new Google Site.

We apologize for the inconvenience, and appreciate your understanding and cooperation.

Contact: 
Faculty goiken@sic.shibaura-it.ac.jp
Students oshiete@sic.shibaura-it.ac.jp

About Microsoft Stream Trouble

Dear Students, Faculty and Staff

This is an announcement from the Information Network System Division.

Subject: Trouble with Microsoft Stream

Since yesterday, there has been a problem with Microsoft Stream.
We are currently investigating the issue, and would like to inform you of the current situation.

Status of the problem:
There is a problem that students are unable to view the video uploaded to Microsoft Stream even after setting the access permissions to allow only those who are enrolled in the class to view the video.
However, this setting is not reflected and students cannot view the videos.

Status of investigation:
We have created a class group as a class template in Microsoft Teams.
The above issue has been occurring since this week when a group with the visibility: HiddenMembers parameter is set to a group created using this class template and set as a Microsoft Stream permissions group.
We are currently inquiring with Microsoft about whether or not the specification has changed and whether or not there is a problem.

What to do for the time being:
If the content of the class video does not contain copyright, you can check the "Allow everyone in the company to view this video" checkbox in the access permission settings, and all students will be able to view it.

We apologize for any inconvenience this may cause.
We will post an announcement on the Center for Science Information website as soon as the situation progresses.

On Thursday, November 26, from around 15:00, there was a problem with recording in the Zoom cloud (Japan).
At around 17:00 on the same day, as an emergency measure, the location of the cloud recording data was changed from Japan to the U.S., and recording became possible.

At around 19:00 on the same day, we received a call that the problem had been restored, so we changed the storage location of the recording data to the server in Japan.

We apologize for any inconvenience this may cause to users.

Translated with www.DeepL.com/Translator (free version)

For Students, Faculty and Staff

From the Information Network System Division

Subject: Changeover of the digital certificate for wireless LAN authentication

 For the wireless LAN authentication that we announced on November 22,
in consideration of the impact on the online entrance exam over the weekend, we have moved up the date and time of the changeover of the digital certificate.

The digital certificate used for authentication in the SRAS wireless LAN is about to expire, and will be changed on the following date and time.
When the digital certificate is switched, a confirmation screen may be displayed. If you are unable to connect, please try the settings again.

New changeover date: Turtsday, November 25, 2021, 18:00 (JST)

 Changeover date: Friday, November 26, 2021, 18:00 (JST)

Current digital certificate fingerprint:
54:4B:75:C4:B8:54:1E:0E:5D:0D:8C:94:BB:60:B8:30:3A:61:76:7A

Fingerprint for new digital certificate:
9B:1A:00:59:8A:FC:1E:85:E2:D3:C6:8D:99:CF:D3:AF:07:BC:97:48

Please check the SRAS Wireless LAN Connection Guide again before switching date and time.

https://web.sic.shibaura-it.ac.jp/SRAS_wifi

If you have any questions, please contact us at the following address
　Faculty: goiken@sic.shibaura-it.ac.jp
　Students: oshiete@sic.shibaura-it.ac.jp

We will inform you about the opening schedule of the PC classroom during the Shibaura Festival.

The input / output room can be used 24 hours a day. (Excluding Building 2)
For more information on holiday use, please check here.

It is now possible to obtain certificates of graduation, transcripts, and other academic records from a web browser.

• pre-release
  Shibaura Institute of Technology begins issuing digital certificate of academic background
  
  
• Guide Links
  Digital Certificates of academic background

Dear Students

This is an announcement from the Information Network Service Section.

Eating, drinking, and bringing in food and beverages are prohibited in all PC classrooms.
This is to protect the equipment, including the wiring under the floor, and to create an atmosphere where eating and drinking are not allowed in the PC classrooms.
This is true even during classes.

For the same reason, it is also prohibited to bring in wet umbrellas.
*Umbrella bags are available.

If the wiring under the floor gets short-circuited, it may affect not only that room but also other rooms where classes are being held.
We would appreciate your cooperation in preserving the equipment, and thank you in advance for your cooperation!

Recently, there have been an increasing number of inquiries from people using office terminals that the Teams app is getting heavier and not working well.
If you use Teams for a long time, the cached data will grow and become heavy.
Teams can be used as a web app.
We recommend that you switch to the web application by following the steps in the PDF guide below.

What to do if your Teams app isn't working.pdf

Following the cancellation of the state of emergency, the PC rooms will be open from Monday, October 4.
For more information, please click here.

Dear Students and Faculty

This is an announcement from Center for Science Information.

Windows 11 is scheduled to be released on October 5, 2021.
Windows 11 updates are expected to be distributed in stages.

Windows 10 PCs in the PC classrooms will not be updated to Windows 11 for the time being,
 as the operation of the installed software has not been confirmed yet.
We are not planning to update to Windows 11 for the time being.

As for updating your personal Windows PC to Windows 11,
If you wish to update your personal Windows PC to Windows 11,
please check the support status of the software you are using and make your own decision.

If you are using your personal Windows PC for your classes, please make sure that all software used in the class is compatible with Windows 11.
If you cannot confirm that all software used in the class is compatible with Windows 11
We recommend that you do not update to Windows 11 unless you are sure that all software used in the class is compatible with Windows 11.

Please check the status of the software contracted by the university at below link
  https://web.sic.shibaura-it.ac.jp/win11_correspondence_table?lang=en

For student, if the software version is specified in classes, please follow the instructions of the teachers of the class.

About network failure between campuses (occurred on 8/12)

Today (8/12) from 13:00 to 17:00, the network between campuses became unstable intermittently during maintenance work of network equipment. 

We apologize for any inconvenience caused to all users. 

Until around 12:00 (2021/08/19), there was a problem that could not connect to the SRAS wireless LAN on the Omiya campus. 

Currently, we have restored. We apologize for the inconvenience. 

Due to the network device update work, there are times when the network of each base becomes unstable due to the following schedule. 

　Thursday, August 12, 2021　Toyosu and Shibaura campus
　Friday, August 13, 2021　Omiya campus

In addition, if there is a server in the unstable base,
each system may also be affected.  

We apologize for any inconvenience, and thank you for your understanding.

From mid-September 2021, Windows logon by IC card authentication for PC classroom / general classroom classroom terminals will be abolished. As a result, PC classrooms / general classrooms in the latter half of 2021 will only be able to use Center for Science "SIC ID" + "Windows / ADFS password" authentication.

As a result, if you forget your Windows / ADFS password, the resetting method will be changed to the setting procedure that does not use IC card authentication. If you have forgotten your Windows / ADFS password, please refer to the information on Center for Science Information web page. (Scheduled to be published in mid-September)

Added on September 16
If you have forgotten your password, please refer to the following page.
https://web.sic.shibaura-it.ac.jp/PS_resetting

We will inform you about Center for Science Information window, PC room, and input/output room of the Gakujo Center during the summer. 

Summer period: 7/28 (Wednesday) -9/5 (Sunday) Closed on Saturdays and Sundays
Simultaneous rest period: 8/7 (Saturday) - 8/17 (Tuesday) closed

PC room: closed
Input/output room and counter support: 10:00- (Closing time varies depending on each campus)
Online contact for students: closed (Please take a look at  Contact Us) 

Counter Support Schedule
■ Summer period: 10:00- (Closing time varies depending on each campus)
■ Saturday and Sunday: Closed
■ Simultaneous rest period: Closed

For students and faculty

This is an announcement from the Academic Information Center.

From September 13, a security update will be released for shared files in Google Drive. This will update the links to the files and make the files in Google Drive more secure, but in some cases, you will need to request new access rights to the shared files.

The security update itself will be applied to our tenants, but you can choose to exclude your own files from the security update. Affected users (those who have shared files) will receive a notification email after July 26 with information about the affected files and how to deal with the issue, so please check the content of the email and take action.

*At this time, there is no information from Google about the contents of the email or how to take action.

Please refer to the official update information for an overview and benefits.

https://workspaceupdates.googleblog.com/2021/06/drive-file-link-updates.html

From 22:30 on July 17th, 2021 to 23:30 on 18th, there was a problem with single sign-on (SSO) to the following services

• Zoom
• Adobe ID

Two weeks before the expiration date of the digital certificate used for SSO, a new digital certificate was automatically issued, and the positive and negative certificates were switched, but users were unable to log on to Zoom, Adobe, and other systems that do not support the positive and negative switching.

We manually switched to the new certificate at around 23:30 on the 18th, and the problem has been restored.

We apologize for any inconvenience this may have caused.

For students, faculty and staff

The network will be down during the following period due to the replacement of network equipment. We apologize for any inconvenience this may cause, and appreciate your cooperation.

1. Wednesday, August 11, 2021 13:00-17:00

  Work location: Shirai Data Center

  Impact: Internet connection and campus network will be intermittently unstable.

2. Sunday, August 22, 2021 13:00 - 17:00

  Work area: Kashiwa Junior & Senior High School

  Impact: The Kashiwa Junior & Senior High School network will be down. No other campuses will be affected.

*The completion time may vary depending on the progress of the work.

There will be a product introduction seminar (online) on the Adobe products we use at the university.

If you are interested, please join us.

Date: 2021/7/21 19:00-20:00

Title: Introduction to 3D creativity and products that support it
         (今注目の3Dのクリエイティブとそれを支える製品のご紹介)

Cost: Free

For more details and how to apply, please visit the following URL.

  https://v2.nex-pro.com/campaign/26834/apply

Application deadline: 20:00, July 21, 2021  

Thank you for your continued cooperation in the operation of our information system.
Regarding the "suspension of the delivery of the internal mail system (Becky!)," which was announced at the administrative meeting in December, we will carry out the following work. After the work is done, delivery of new mail to the university mail system (Becky!) will be stopped, and you will only be able to check your past received mail.

If you have not yet switched to Outlook, please refer to the "Outlook Manual" in the Administrative Support System announcement and set up Outlook.

You can continue to use the outgoing mail, but please note that it will not be saved as outgoing mail on "Outlook on Microsoft365" or "Gmail on Google Workspace".

Distribution stop date: June 10, 2021

How to contact the Information Systems Division:
https://web.sic.shibaura-it.ac.jp/otoiawase

On May 27th, there was a communication failure on the Omiya Campus Wireless LAN from around 11:00 to 11:25. As a result, all users and services using the wireless LAN were unable to use it.

We have not yet identified the complete cause of this problem, but we believe that one of the causes is that some networks experienced loops and network instability before the time of the failure.
We have already identified and implemented countermeasures for the looped areas.

We apologize for any inconvenience this may have caused.

2021/05/21　There was a communication failure between 17:32 and 18:15.
There was a network failure at Toyosu Campus.

This failure was caused by the core switch, and Scomb, SRAS-VPN, and extension phones were also affected.

We apologize for any inconvenience this may have caused.

We have just received an announcement from Wolfram about an online seminar.

The seminar is open to anyone who is interested in using Mathematica.
If you are interested, please join us.

Date & Time: Four Mathematica Webinar Series

(E) Evening Series: Tuesdays, starting May 11, 5:00-6:00 p.m.

(L) Lunchtime Series: Every Wednesday, starting May 12, 12:00-13:00

(L) Lunchtime Series: Wednesdays starting May 12, 12:00-13:00

1) For First-Time Users of Mathematica
2) Mathematica Basics
3) Mathematica Applications
4) Mathematica Machine Learning

Target audience: Faculty, staff, and students at educational institutions

Fee: Free

Registration: Free

(E) Evening Series
　Details and registration (off-campus site)

(L) Lunchtime Series
　Details and registration (off-campus site)

For inquiries, please contact
　event-japan@wolfram.com

Wireless LAN system will be maintained on the following dates and times.

In each campus, wireless LAN stops during the maintenance.

We apologize for any inconvenience.

Date, times and campus:

Omiya Campus : May 2nd, 2021 10:00-13:00

Toyosu and Shibaura campus : May 4th, 2021 9:00-12:00

*Ending time may change before and after because of maintenance. 

April 19, 10:35 a.m.: The login problem of the source system has been recovered.
We apologize for the inconvenience caused to users.

As of April 19, 9:30 a.m.
We apologize for any inconvenience caused.

We apologize for any inconvenience this may cause you.

We will contact you as soon as the situation changes.

Please note that the Windows Update KB5000802 of 3/10 contains a bug, and after the update, Kyocera printers will always give a blue screen when printing.

At first, please try this procedure:

1. Make sure that your PC has enough battery power.
   • We recommend connecting to a power source if possible.
2. Select Start menu (Windows Logo) > Settings > Update&Security > Windows Update, then click [Check for updates].
3. If update is available for your PC, installation begins automatically.(This may take a while.)
4. If it shows that "Optional updates available", please install them.
   • Select only OS Update. "Driver updates" are not necessary.
5. After installation finished, click [Restart now].
6. After your PC restarted, please try printing again.

Kyocera website: Since Windows Update, there has been a problem: "When printing, a blue screen error appears and a forced reboot occurs, preventing printing.

https://www.kyoceradocumentsolutions.co.jp/support/information/info_20210312.html

2021/04/07　Today, many students received the message "No Internet Connection" when trying to connect to the wireless LAN.

This is a problem caused by the exhaustion of IP address allocation from the DHCP server.

Now that we have implemented countermeasures, connections are gradually becoming available.

We are very sorry for any inconvenience caused.

We are unable to update our antivirus software Sophos for macOS 11 (Big Sur) as we are still waiting for the manufacturer's support.

Please wait for a while before installing Sophos on macOS 11.

As of 08/19/202, we have confirmed that it is possible to update with MacOS 11.4. You can use it.

The Adobe ETLA contract has been renewed for the 2021 academic year.

Adobe Creative Cloud is now available to faculty members as well.

Students may install the software on up to one personally owned PC; if you have two PCs installed, please uninstall one of them.

For more information, please refer to AdobeETLA (2021)

The SIC Drive Service, which was introduced in 2014, will be discontinued at the end of March.

＊SIC Drive is a service that allows you to access your MyVolume and assignment submission folders (share folders) using a web browser.

In the future, please refer to the following guide on how to access your MyVolume and assignment submission folder (share folder).

How to access MyVolume from your personal computer

• Windows
• MacOS

How to access a shared folder from your personal computer

• Windows　
• MacOS

We have confirmed that the following software drivers are not compatible with OS 11 (Big Sur).

　・HP Plotter DesignJet Z5600 Driver (As of 07/15/2022, we find the available link)
　・Virus software Sophos (As of 08/19/2021, we have confirmed that it is possible to update)

The following software drivers are not supported on macOS 11 (Big Sur).
Please wait for a while before using the software on macOS 11

To all students graduating in 2020
This is the Information Network Systems Section

Annual system-related update work is scheduled for the following dates
　Graduate School: Monday, March 22, 2021 (from the morning)
　Undergraduate: From the morning of Thursday, March 25, 2021

As a result of this annual renewal, your account in the Center for Science Information will be suspended.
As a result of this annual renewal, the services provided by the Center for Science Information will be unavailable to graduates of the class of 2020. (Except Gmail)

The main services that will be unavailable are as follows

・Services that use campus passwords
　　Login to the computers in each PC classroom
　　Access to MyVolume and download servers
　　Login to web services such as Scomb, S*gsot, and AMI
　　VPN services such as GlobalProtect
　　Sophos
　　Login to various remote servers
　　Viewing class videos (Mediasite)
　　etc.

・Services that use student ID cards
　　Opening of electric locks on each campus
　　Use of certificate issuing machines
　　Use of multifunctional copiers and photocopiers by holding up your student ID card
　　etc.

・Cloud services
　　Use of Adobe software
　　Zoom
　　Microsoft365 services in general (Office365Proplus, teams, Stream, OneDrive, etc.)
　　etc.

The same applies to graduates who plan to enter graduate school.
・MyVolume
　　Data and other information stored in the MyVolume of graduates and post-graduates will be deleted after the account is terminated.
　　Please back up all necessary data by yourself
　　After your account is suspended, you will not be able to access or suck out any data.
・Software
　　Please make sure to uninstall any software you are using.
・About G Suite for Education
　　Due to changes in Google's storage policy, storage usage (Drive, Gmail, etc.) will be reduced after July 2022.
　　Due to changes in Google's storage policy from July 2022 onwards, there is a possibility that storage usage (including files shared between Drive, Gmail, and Photos) will be limited.
　　(The limit is yet to be determined.)
　　Also, as for Google services that can be used after graduation
　　We are also considering limiting the use of Google services after graduation to only Gmail and GoogleDrive.
　　In light of this, we are considering measures such as backing up data to personal accounts and
　　Please back up your data to your personal account and delete unnecessary files from Drive, Gmail, and Photos.

Related article: Services provided by the Student Information Center that will no longer be available after graduation

https://web.sic.shibaura-it.ac.jp/3554126bda3ed7e7df6a785c1552bee2/page_20190704013357?lang=en

To all users of ZOOM

The Center for Science Information will be conducting a trial run of the watermark (watermark function) feature in the Zoom functions from March 10 to 26, 2012, for the purpose of preventing unauthorized recording and distribution of online class videos and event videos in Zoom.

For details, please see the text attached to the Scomb announcement.

The PC rooms and lecture rooms on each campus will be open only in the rooms with classes in 2021 as in 2020.

When you go to school, please bring your PC with you if necessary.

New student must have a PC. Please prepare your PC that meets the specifications according to the instructions of your department by yourself.

In addition, the opening status may be reviewed after the class starts depending on the situation. However, even in that case, the capacity of the PC room is 1/2 to 2/3 of the usuall, so all rooms may be used for classes all day long depending on the day of the week. 

Please note that the opening time will be shorter than before the COVID-19, so we may not be able to provide sufficient time.

The remote office terminal connection failure that occurred on the morning of February 17 (Wed.) was caused by irregular IP assignment to virtual machines due to suspicious behavior of the DHCP server.

After repairing the DHCP server, the connection to the remote office terminal was restored without any problems.

We apologize for the inconvenience.

Please uninstall JustSystems「JL-Education Master [university version]」. 

The JustSystems「JL-Education Master [university version]」 contract, which we have been using since 2009, will be terminated at the end of this fiscal year.

If you are using any of the software included in 「JL-Education Master」 (Ichitaro, ATOK, etc.), please uninstall it by the end of March.

Please note that any use after April will be a violation of the license.
 

For the next year and beyond, please use 「ATOK Pro for Windows（JL-Education）」 or 「ATOK 2017 for Mac license（JL-Education）」, which can be purchased at the Co-op, or 「ATOK Passport（Up to 10 units can be installed on user-owned Windows, macOS, and Android devices for 300 yen per month per contract.）」, which is a subscription contract.

ATOK Pro for Windows（JL-Education）

https://software.univcoop.or.jp/item/8358?unit_subcategory_id=7

ATOK 2017 for Mac license（JL-Education）
https://software.univcoop.or.jp/item/7010?unit_subcategory_id=7

ATOK Passport
https://www.justsystems.com/jp/products/atok-passport/

2021/01/29　A communication disoder occurred between 16:30 and 17:00.

We apologize for the inconvenience this has caused you.

2021/01/23　The network connection failure caused by the equipment failure that occurred on laboratory building 4F of Toyosu campus today was restored at 16:52 by replacing the spare equipment.

We apologize for the inconvenience.

2021/01/20　Due to heavy email traffic, there was a failure that email delivery delay. Now it has been recovered. We apologize for your inconvenience. 

Super-Eigo could not be accessed between 2021/01/12 16:00 and 01/14 14:00 caused by FireWall setting change. 

It has been now recovered.

We apologize for the inconvenience this may cause.

We are looking for 2021 Student Staff at SIT Center for Science Information.
We are recruiting only at this time of the year.
Please read the application guidelines linked below carefully before applying.

Graduate student：　　　                Office staff recruitment guidelines

Undergraduate / graduate student： Practice room staff recruitment guidelines

Recruitment period：January 12, 2021 (Tue) -January 28, 2021 (Thu)

If you have any questions about work or recruitment, please contact us(nss-bosyu@sic.shibaura-it.ac.jp).

Public PHS services will be terminated at the end of January 2021.
Therefore, after February 1, 2021, you will not be able to make public calls.

Regarding the use of PHS on the premises, it is expected that it will continue to be available until the end of November 2022.

If you are using PHS off-campus, prepare a guide at the following URL.

https://web.sic.shibaura-it.ac.jp/PHS

The following services will be closed during the period from Saturday, December 26, 2020 to Wednesday, January 6, 2021.

• Each campus window
• Online window

It may take some time to reply to inquiries during the holiday period. Please note.

• Contact Us

We will perform maintenance work on the file server according to the following schedule.
During the working hours, access to the file server will be stopped twice (a few seconds to 3 minutes).

If you are disconnected, please wait a while before accessing.
We apologize for any inconvenience, and thank you for your understanding and cooperation.

1. Work date: December 29, 2020

2. Work content: File server maintenance work

3. Target: All users

4. Stop service:
・ All MyVolume services (including access via SRAS)
・ Office terminal system (including access from VMware Horizon View)
・ Scan service on print system (MyVolme transfer)

We will carry out server maintenance on the following dates.

You cannot access the server during maintenance. We apologize for the inconvenience, and thank you for your understanding and cooperation.

Date and time

Sunday, December 13th, 2020  6:00 - 13:00
 

Target system

• SIT STATION
• SIT Directory
• Facility reservation system
• Research Performance System