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How to share files on Google Drive

Updated 2021/07/02

 

Share files in Google Drive (Google Drive Help)

  • Things to keep in mind when sharing files on Google Drive

You can share files with people inside and outside the university on Google Drive.
When sharing a file, depending on the setting, it may be "viewable by anyone who knows the link". In that case, if the URL is leaked, anyone can view the file, so it is not safe. Be sure to check the sharing method before sharing.

When sharing files, set a deadline to stop file sharing or delete shared files.

  • Precautions when sharing files to class groups

You can share the file with the student group examined in 0-1.0-2 of "Send invitation email to class group with Google Classroom".
If there is a change in the students, you will need to set up file sharing again.

 

Access Google Drive

Log in to Gmail.
You can access Google Drive by clicking the icon with nine "・" in the upper right corner of the window and clicking "Drive" in the window that appears.

 

 

 

How to check the file sharing method

Copy the file you want to share in "My Drive" by dragging and dropping.
You can change the sharing method from the "Get Link" screen by right-clicking on the copied file.

 

There are the following sharing methods.
The first setting is "Restricted".

Limited (← recommended) User identification (users inside and outside the university) Only added users can open it from this link
SHIBAURA-IT University users only It can be viewed by university users who know this link
Everyone who knows the link People who have internet access Can be viewed by anyone on the internet who knows this link


 

 

 

 

How to share Google Drive


1. After accessing Google Drive, right-click the file (folder) you want to share and select "Share".

 

 

2. Enter the email address of the person you want to share in the "Add user or group" field.

It is also possible to copy and paste email addresses from Excel or CSV format files at once.

If you enter "Class Group@shibaura-it.ac.jp", you can share files with the students of the class.
* Window Please refer to the text written in the notes above.

* Google email address is recommended as the email address of the sharing partner, but other email addresses are also possible.
(In that case, the PIN code will be sent to the email address of the invited party, and you will be able to access the shared file by entering the PIN code.)

 

 

3. Set permissions for the person with whom you want to share the file and choose whether to send notifications to the person.

There are three permissions:

Viewer You can view and download shared files
Viewers (comments allowed) You can browse, download, comment and suggest shared files
Editor You can organize, add, and edit shared files

 

 

 

4. Even after sharing, you can change the permission settings from the "Share with users and groups" screen.

You can also set the expiration date of the access right from "Give temporary access right".